The Employee Roster provides the principal with a quick and easy way to view and manage high-level information about teachers within their school. The Employee Roster also offers options for the principal to submit change requests for teacher data. The district will receive change requests, and changes can only be made if the district approves the request. Principals can submit requests to change a teacher's first or last name, their cohort, score type, or deactivate a teacher's TEAMS account. None of the changes are applied unless the district level user approves the change request.
To access the Employee Roster, the principal can go to the School Dashboard and click on the 'Employee Roster' button on the right side of the dashboard. The Employee Roster is shown below in Figure 9.
Submit a Change Request
Principals can submit requests to change some portions of teacher data for the users within their particular school. The changes requests are sent to district administrators, and district administrators are given the opportunity to approve or deny a change and leave a comment if they wish. No changes will be applied to a teacher's record unless the district administrator approves the change. Please see the sections below to learn more.
View Change History
All changes that get approved OR denied by the district are displayed next to the teacher's name in the Employee Roster page. The principal can view a specific user's Change History by going to the Employee Roster and looking for the 'I' icon shown in Figure 10. If a principal has submitted any change requests for that teacher (regardless of whether they were approved or denied) there will be an 'information' icon to the right of their 'Last Changed' column value as shown in Figure 10 below.
The principal must click on the information icon in the Last Changed column to view the user's change history. This includes comments that the district user made while they either approved or denied the change.
Figure 11 shows the Change History window where the principal submitted a few change requests, and the district administrator left one comment.
Submit a Name Change Request
Principals can submit a request to change an teacher's first or last name by selecting the checkbox next to the teacher's name, and then selecting 'Name Change' from the Action menu displayed in the lower right side of the page, as shown in Figure 12 below.
After the principal clicks on the Name Change action menu, the window in Figure 13 will display.
The principal can enter the adjustment to the first and/or last name and then click Save to submit their name change request to the district.
NOTE: The teacher ID and email address fields cannot be changed by principals. If a principal would like to have a teacher's email address changed, they must contact the district administrator.
Submit a Score Type Change Request
Principals can submit a request to change a teacher's current score type by selecting the checkbox next to the teacher's name and clicking on the Action menu to select 'Score Type'. Note that the teacher's current score type is displayed in the 'Score Type' column of the Employee Roster. The Action menu of the Employee Roster is shown in Figure 14 below.
Once the principal selects a teacher and clicks the Score Type menu item, the score type window will appear as shown in Figure 15. The principal can use the drop list to select the desired score type and click Save to submit the change to the district.
The principal can select the desired score type and click 'Save' to submit the change request to their district administrators. Once the district administrator approves the score type change, the teacher's record for the current year will be updated and their updated score type will display on all pages of the School Dashboard.
If the principal selects the FMLA or New Hire score type, they must click on the calendar icon to select the teacher's FMLA start and end dates or New Hire start date. This is depicted in Figure 15.
Submit a Cohort Change Request
The teacher's current cohort is displayed in the 'Cohort' column of the Employee Roster, as shown in Figure 16 below. Principals can submit a request to change a teacher's current cohort by selecting the checkbox next to the teacher's name and clicking on the Action menu to select 'Cohort', as shown in Figure 16.
The cohort change window will appear. The principal can use the drop list to select the desired cohort and click Save to submit the change to the district.